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What is a Wedding Director?



This service is for couples who prefer to do all of the pre-planning but wish to relax and enjoy the wedding plans they have made and who don't want to burden family members or friends with multiple wedding day tasks and responsibilities and just need a Wedding Director for the day of the event.



Let us coordinate your wedding to make you more at ease about the organization and execution of your wedding day plans.



Our presence ensures that everything and everyone
is in place and attention to every detail is our top priority.





Established in 1999,
we have directed well over 500 weddings throughout
New Jersey, New York, Pennsylvania and Connecticut.



For more information or to schedule a FREE consultation…
Please call or email:


Jimmy Smith Events


 Preferred Vendors
Rev. Jimmy Smith – Wedding Ceremony Officiant / Minister
Wedding Music
Jimmy Smith Music - Pianist
Online Ordination
Get Ordained Online - Perform a Wedding Ceremony



What is Wedding Planner?


A Wedding Planner works with couples to help them bring their dream Wedding to life.  It is an exciting, yet challenging career that is quite unique in that it is perfect for those who feel drawn to romance, creativity, design and style, but who also appreciate order, organisation and attention to detail. From minimalist to extravagant, romantic to modern, a Wedding Planner interprets the image a couple has of their day and then executes that vision by paying attention to each detail of the event.  Because each couple is different the role is extremely varied and brings together a real mixed bag of skills from Creative Director to Personal Assistant and sometimes therapist!  This is an excellent career for anyone who has a strong creative streak.  Very often a couple will come to a Wedding Planner with ideas for their Wedding but no cohesive theme or idea of how these elements will work together.  It is the job of the Wedding Planner to help them define their theme and then bring that concept to life.  This is an exciting process for creative types, but it also requires excellent communication skills and the ability to ‘visualize’ the event for the couple and the other people who will work on it with you.  Equally as important is the ability to develop strong relationships with suppliers; whether you work with them once or time and again. 


The services a Wedding Planner provides can range from sourcing and booking suppliers and ‘on-the-day-coordination’ only, to a more comprehensive service that includes working on all elements of a Wedding, from helping a couple to determine their budget, to designing their Wedding Day theme, styling the Wedding Day and overseeing and coordinating the day itself.  A good Wedding Planner will save a couple both time and money and enable the couple to enjoy the process of planning their Wedding rather than feeling stressed and anxious.


Personality Requirements


  A Wedding draws together numerous creative industries and this is an ideal profession for anyone with a flair for creativity, design and innovation.  However, a Wedding Planner needs to be more than just creative, they must also be organized, detail orientated, have good problem solving skills and stamina also helps.  The ability to keep a cool head in stressful situations is essential. 

A Wedding Planner needs to have good listening and communication skills and patience is another useful quality.  Sales and Marketing skills are also important, particularly for Wedding Planners who intend working in their own business. 


Wedding planners are responsible for organizing, coordinating and helping couples deliver successful wedding events. Unlike a general event planner, wedding planners routinely focus their professional efforts on nuptial celebrations. Wedding planners work closely alongside couples and their clients chosen vendors to deliver breathtaking and memorable special event celebrations.


Basic Job Description.

The primary job responsibilities of a Wedding Planner vary depending upon an individual couple’s needs.  At the heart of the job is the aim to satisfy the couple’s desires and dreams when it comes to their Wedding. 


In the first instance a planner meets with a couple to discuss their Wedding and their needs.  A proposal is then put together for the couple and a contract signed.  Wedding Planners typically help a couple with the full coordination of their Wedding from setting budgets, designing the theme and sourcing suppliers to being there on the day to ensure that the day runs as it should.  A Wedding Planner can also be hired to work on individual elements of a Wedding.


Related Jobs

  Wedding Stylist, Event Producer, Event Manager, Event Planner and Venue Coordinator.

Job Responsibilities

    A wedding planner is a valuable asset in the planning and execution phases of their couples special events. Wedding planners may work alone or with the help of an assistant or staff. Job responsibilities vary by client and contracted assignment.


    Wedding planners are responsible for a myriad of tasks including interviewing and hiring vendors, selecting and ordering materials, negotiating rates, coordinating the sequence of events, following up with guests and vendors and producing full-scale events. Clients typically retain wedding planners on either a full-time basis or a day-of coordinator services basis. A skilled wedding planner will help guide their clients through the planning process, lend experience and knowledge and work tirelessly on behalf of their customers; whereas a day-of-coordinator typically handles the logistics on the wedding day, and may attend the rehearsal or a planning session.


    The role of a wedding planner varies by individual, location and clientele. As most wedding planners are self-employed, they are able to develop, grow and offer services unique to their company. Event planning firms are available and do hire qualified candidates. Employees should expect to work under an experienced planner while honing their own skills in the wedding planning field. Event professionals should expect a heavy work schedule that routinely involves long hours, late nights, weekends and holidays especially during the summer months of wedding season.

Wedding Planning Checklist

Mark an "X" when the task is completed!!

Announce Engagement
Select Wedding Date
Hire wedding consultant/coordinator
Determine type of wedding: location, theme, # of guests, formality, time of day
Determine budget & how expenses will be shared
Buy a daytimer to keep track of appointments & events
Develop a record keeping system for payments
Create an approximate # guest list
Decide if you will be inviting children or not
Select and reserve ceremony site
Select and book Officiant/Priest/Minister/Rabbi
Select and book reception location
Select and order bridal gown
Determine colour scheme
If ceremony or reception is at a home, arrange for any home improvements
Obtain, passports, visas, birth certificates, any documents need for travel and/or marriage licenses


Select and book caterer, if needed
Select and book photographer
Select wedding party
Give wedding party a list of their responsibilities
Select and buy attire or bridesmaids & flower girl
Select and buy attire for mothers of the bride and groom
Select and book ceremony musicians
Select and book live band or DJ for reception
Select and book videography
Select and book florist
Register for your wedding gifts (this can be done sooner)


Schedule fittings for custom made bridesmaids gowns
Arrange marriage prep-courses, if necessary
Reserve rental items
Select and book decorator
Finalize an A and B list of guests
Select and order invitations and other wedding stationary
Set date, time and location for rehearsal dinner
Select and book honeymoon night suite
Arrange accommodations for out-of-town guests
Start planning your honeymoon
Shop for your wedding gifts to each other
Shop for your wedding gifts to your wedding party
Shop for your wedding gifts to your parents
Buy shoes, lingerie and accessories for the bride
Buy shoes and accessories for the bridesmaids
Select and order wedding bands


Take formal engagement picture
Select and order wedding cake
Order party favours/bombonniere
Select and order decorations
Purchase honeymoon attire and luggage
Select and book wedding day transportation
Start addressing your invitations
Plan activities for out-of-town guests (optional)
Go on trials and book wedding day hair and makeup. Bring your headpiece and wear a white shirt
Obtain marriage license (expires in 3 months)
Send out your invitations
Select ceremony readers
Select ushers to seat your guests
Select guest book attendant
Select your MC
Mail invitations to shower
Get photography permit, if needed


Maintain a record of RSVP's and early wedding gifts
Maintain a record of shower gifts and send thank you's
Purchase all ceremony and reception accessories: guest book, toasting glasses, garter, ring pillow, etc.
Select and reserve wedding attire for all gentlemen
Mail invitations to rehearsal dinner
Plan bridesmaid luncheon
Select your something old, new, borrowed, blue


Finalize all food and beverages for wedding
Finalize all ceremony details with Officiant
Finalize all rehearsal arrangements
Finalize all floral arrangements
Final fittings for yourself and bridesmaids
Make a wedding day itinerary
Give a copy of the itinerary to your wedding party and vendors
Finalize all details with all your vendors
Decide order of receiving line and head table setting
Contact guest that haven't replied
Pick up wedding rings
Give photographer a photo checklist
Visit reception site for floor plan
Create reception seating plan
Give musicians a list of your music selection
Inform attendants when and where to pick up attire
Determine VIP seating for ceremony seating
Print out seating cards
Pick up honeymoon tickets


Give caterer/reception venue final tally of guests
Pack of your honeymoon
Wrap reception flavours/bombonniere
Arrange mail collection while you are on honeymoon


Drop all wedding accessories and decor off at ceremony and reception locations
Make sure you bring all gifts that will be handed out at dinner
Make sure you have all final payments in envelopes for wedding day
Pack over night bag for honeymoon suite
Make sure wedding party has their itinerary
Make sure gentlemen have black socks
Go to church for rehearsal
Review VIP seating with ushers at ceremony location


Most of the details will be on your wedding day itinerary
Eat breakfast
Pack anything remaining on your "To Bring" list in cars
Make sure Maid of Honour has groom's ring and Best Man has bride's ring
Make sure you have your marriage license, photo permit and Special Occasions Permit, if needed
Put your engagement ring on your right hand
Use your wedding day itinerary to get you through the day on some sort of trouble
Remember to look around and soak in the views of the day you planned so long and hard for.

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